Think of subtasks in Asana like the gears in a finely tuned machine or the sprinkles on a cupcake. They may seem small, but they’re essential for keeping everything running smoothly (or looking amazing). Without them, projects can get messy, overwhelming, and downright chaotic. Subtasks help you break down big ideas into bite-sized actions, making it easier to stay organized and focused.
In this post I dive into some of my favorite tips, tricks, and hacks for working with subtasks in Asana. Whether you’re a seasoned user or just getting started, you’ll discover how to make subtasks work harder for you. Prepare to be amazed . . . or at least wowed a little!
What We Cover in the Video:
- Adding Sections to Subtasks
Learn how to group subtasks into categories like “Planning,” “Executing,” and “Publishing” to add clarity to your workflows. I’ll show you how to create Sections within subtasks along with a couple sample use cases. - Turning Tasks into Subtasks
Ever wished you could convert tasks into subtasks? In this section I demonstrate how to do just that, along with how to bulk-convert tasks quickly. Check out this post to learn how to master bulk edits in Asana. - Moving Subtasks to Other Subtasks
Overwhelmed by a long list of subtasks? Learn how to consolidate and reorganize subtasks under a new parent subtask to keep things tidy. - Quickly Assigning Dates to Subtasks
Use the Gantt view to assign and adjust dates for subtasks in seconds. This method helps streamline scheduling for projects with multiple moving parts. - Adding Subtasks to Sections
Discover how to add subtasks to the project within an Asana Section – giving better visibility to the subtasks and opening them up for more advanced automations. - Applying Rules to Subtasks
While Asana doesn’t support all rules for subtasks, that doesn’t mean it’s impossible to use those ‘greyed out Rules’ on them. Learn a simple hack using multihoming to make subtasks eligible for automation. - Viewing Subtasks in the Calendar
Similarly, learn tricks to display subtasks in the Asana ‘Calendar’ view within a project, ensuring no task gets overlooked.
Need Help Streamlining Your Workflow?
If you’d like support implementing these strategies or training for your team to use Asana more effectively, feel free to reach out. I’d love to work with you to maximize your use of Asana!
